Consultancy Policy
Definition of Consultancy Services and Projects
Consultancy services and projects include an assignment or job basically for providing expert advice, problem solving, targeted training, testing and laboratory based experimental work, market research and survey. The faculty member of the Institute or the department involved in consultancy are referred as consultants and the industry or private party or any other outside agency seeking consultancy is referred as the beneficiary.
General Principles of Consultancy
A consultancy work may be undertaken by the faculty members in their area of expertise
The consultancy services should be undertaken only with prior permission from the Institute
It should not interfere with the discharge of prime duties of the faculty member or thedepartment
Consultancy services should not be in conflict with the interest of the Institute
In the context of consultancy services, the consultant should not directly or indirectly get associated with any other activities which may be unethical orinappropriate
The two types of consultancy are Individual Consultancy and Institutional Consultancy. Individual Consultancy is offered by a faculty member in his/her individual capacity. Institutional Consultancy is offered by a team of faculty members from the same discipline or different discipline of theInstitute
In the case of foreign consultancies, the Institute will permit to take up the consultancy based on the nature of the consultancy work. The consultant team has to execute a bond with theInstitute
All payments for consultancy shall be routed through institute only. This means, that whenever payments are done, they should come in the name of the institute, electronically into the designated bank account and institute will then do the needful for complying with statutory laws and then give the share to the faculty/staff as the case may be. No individual faculty member shall receive any compensation either cash or in kind directly
Breakup of the consultancy charges may not be shared with the client. Only a lump sum figure of total consultancy charges may be quoted. However, the working sheet should be maintained as a part of internal records and shall be subjected to Internal Audit as deemed necessary
The consultancy agreement shall be in conformity with the laws of India as laid out in the Standardized Terms and Conditions. In exceptional circumstances after due approvals, compliance with both the Countries and/or International laws may be agreed upon
The responsibility for completing the Project rests solely with the PI. The agreed deliverables are the responsibility of the PIs. Institute provides the PIs only the necessary support
After completion of the project, a final Project Completion Report shall be provided to the funding agency and two copies shall be submitted to the office of Principal for records
A Completion Certificate should be obtained from the funding agency for successful completion of the project based on which only the project account will be closed by the institute
Testing & Evaluation services may be offered to meet the needs of governmental and related agencies, special clients and other outside educational institutions
Standardization and Calibration services may be offered in areas in which facilities are available within institute or can be augmented. Such services should normally be backed by periodic Calibration/ Standardization of laboratory equipment used for such purposes
In extraordinary cases, where the Institutional consultancy work taken up cannot be completed by the PI, institute reserves the right to reassign the consultancy work to another Investigator
Institutional Policy on Revenue sharing
The consultancy fees for the consultant should be mentioned in the budget proposal submitted by the beneficiary and should be approved by the Principal
S.No |
EARNINGS |
PI & TEAM |
INSTITUTE |
1 |
Personal Consultancy |
70% |
30% |
2 |
Institutional Consultancy |
40% |
60% |
3 |
Testing and Evaluation |
30% |
70% |
4 |
Standardization and
Calibration
|
20% |
80% |
Nature of tasks considered forConsultancy
Establishment of laboratory
Project for setting up a pilot plant/getting a bankloan
Efficacy testing of new products
Offering consultancy work in their site/factory
Private agencies requesting for training of their staff
Annual consultancy on contract for food quality improvement/product development
Field visit for diagnosis and problem solving
Exclusions
This policy does not apply to those activities, which may be paid or unpaid, and which are in furtherance of scholarship or general dissemination of knowledge, such as but not limited to:
Authorship of or royalties from publication of books
Research, training and teaching
Guest Lectures, serving on Scientific Advisory Boards, Research Councils and Professional Associations and Statutory Bodies
Service on charitable committees
External examiner duties
Lecture tours and conference presentations or attendance
Editorship of academic journals or publication of academic articles
Professional arts performances
Any other activity as defined by the job description of the Staff
Personal Consultancy will not be allowed typically in the following circumstances:
When the Consultancy services are to support projects such as research projects, which are already being conducted at PSREC
When such Consultancy would contractually preclude PSREC or its Staff from engaging in other research or other consultancy
When there is any potential to bring PSREC into disrepute
Whether the proposed personal consultancy will impact on the individual’s work with PSREC
To protect the available Intellectual Property Rights of PSREC